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These are some of the tasks that a bid writer will have: - Learn about opportunities: Before writing any documents, bid writers often meet with company leaders and salespeople to identify and explore opportunities in their market. They may develop lists of potential clients and identify unserved markets that they can target with proposals. - Review bidding documents: When companies are looking to purchase products or services, they may release bidding documents that describe their needs to potential suppliers. Bid writers often receive these documents and analyze them to determine whether they might be a good opportunity for their business. - Create a timeline: Once a company has identified potential clients, bid writers may begin creating a bid timeline. This lays out deadlines for completing each phase of the bidding process and determines a goal for the completion and submission of the bid. - Conduct buyer research: One of a bid writer's primary tasks is to conduct extensive research into potential clients, including their history, products, finances, business model, suppliers and leadership. This research can help them draft an attractive bid that meets the needs of their potential customer. - Research competition: Bid writers also conduct research into their competition, including their products and services, contracts, finances and rates. This can help them draft proposals that offer unique value for their customers and that help them stand out from competitors. - Follow guidelines: Many businesses have strict guidelines and style guides that determine how they write and format bid documents. Bid writers are often responsible for thoroughly understanding these rules and implementing them in their work. - Draft bids: Once bid writers identify potential clients and complete their research, they can begin drafting a bid document. This is often a detailed proposal that describes the services that the company can provide, along with the rates that they charge. - Use appropriate language: One important aspect of a bid writer's job is often reducing complexity in proposals. They often work to eliminate industry jargon and explain their bid clearly to potential customers who may not work in the same field. - Collaborate with other professionals: Bid writers may work with a variety of other professionals during the bidding process. They might collaborate with supervisors, sales associates, marketers, graphic designers and accountants to create detailed and attractive proposals. - Edit bids: After the completion of the proposal document, bid writers often review their work and their team's work to ensure accuracy, professionalism and clarity. They may review their research, look for spelling errors and grammatical mistakes, rewrite passages and ensure that their formatting is correct. - Collect supplementary materials: Many companies include supplementary documents along with their proposals. These documents can include product descriptions, sales reports, projections and pricing plans. - Answer PQQs: PQQ stands for pre-qualification questionnaire and is a document that companies often submit to potential suppliers to determine their ability to meet business requirements. Bid writers are often responsible for answering PQQs to help their companies gain new clients. - Design graphs and other visual aids: Some bids and proposals include graphs, flowcharts and other graphic elements to help demonstrate a company's services and capabilities. Bid writers may work with teams of graphic designers and data analysts to develop these visual aids. - Record and archive materials: Bid writers often jeep detailed records of all their company's bids and proposals. They may also complete bids and then add them to a bid library so that their company can use them in the future.